MAGNUS PRODUCT UPDATES

 

As the market leader in Electronic Student Health Records, Magnus provides improvements each month to keep our customers on the cutting edge of industry security and technology.

This month’s release is focused on improving system infrastructure that will allow for future speed and performance enhancements to improve the Magnus user experience. There are also several noteworthy features for you to get excited about this week that will help users improve reporting and communication across campus.

“Treatment Count by Template Type” Report
  • This report generates the count for each type of treatment note created over a given time period.
  • Users have the ability to filter by user, tracker, and time period (start and end date) prior to running or exporting the report.
  • Additional Department Options
  • “Counselor” option has been created as an additional department type when creating a new user. This allows a user to choose the entire Counseling department when sharing a note through the Communications Center rather than selecting all counselors individually.
  • Other Enhancements / Updates Include
  • “Parent” is now a ‘relationship’ option for Health Emergency Contacts.
  • Health Care provider specialty options have been added to the VHR. These include Hematologist, Cardiologist, Gastroenterologist, and Rheumatologist.
  • The VHR Insurance section will no longer accept incorrect insurance dates.
  • Magnus has big things coming in 2019 and we are ready to tackle the new year with many new features and enhancements. In the 1/30 product release, we are launching a more simplified way to communicate with your parents.

    PHR Push Notifications
  • A push notification will be sent to parents via the PHR app when their student’s 911 card is activated. This notification will be triggered when the 16-digit 911 number has been submitted on magnus911.com.
  • Push notifications will also activate when a student’s treatment note is shared with the parent(s). This will be triggered when the user saves a treatment note as ‘Share With Parents’.

  • Communications Center
  • A Communications Center has been added to the parent portal that will allow parents to view notifications, shared treatment notes, and other communications.
  • Once logged in, both the parents and the school users will see that they have notifications within the Communication Center.
  • Users can share medication administration information with other school users directly from within the Medication Administration Record (MAR).
  • Other Enhancements / Updates Include
  • Formatting improvements have been made to the email reminders.
  • Users will be locked out for five (5) minutes after four (4) unsuccessful login attempts. If a user does not wish to wait for the lockout to reset, the user can follow the “reset password” prompts.
  • The updated student Check-In dropdown menu now defaults to “Please Select”.
  • “Time of visit” options have been updated for Treatment Notes.
  • Prescription medication documents can no longer be approved without entering the next action date & details.
  • Before we gear up for the holiday season, Magnus is launching some new features and performance improvements in this month’s feature release! With this release, users will be able to improve coordinated student care through more efficient, secure, internal communication. Take a look at what’s new below.

    Communications Center
  • Users can now share treatment notes with any authorized Magnus user.
  • Even if a user does not have permission to access the Treatment Note section within Magnus, they can still view a treatment note that has been shared with them through the Magnus Communication Center.
  • Users will receive a message in the Communication Center letting them know when a treatment note has been shared with them.
  • SportsWare Partnership
  • Single-Sign-On access to SportsWare from the Magnus dashboard will be provided to ensure this athletic documentation feature is easy to locate.
  • Users will be able to record injuries and treatment notes in real-time, and athletic trainers will have access to over 130 standard reports within SportsWare.
  • November 2018 Product Updates

    Never open Microsoft Excel again… well, at least not for your Magnus Reports. We’re extremely excited to announce that enhanced reporting features are the main focus in this month’s Product Release. Many of you have asked for greater filter capabilities on existing reports, and additional customized reporting within Magnus… The new Magnus reporting features will make all of these requests a reality!

    New Reports
    The initial reports in this ever-growing library will include:

  • Electronically Signed Document Parent Answers by Requirement.
  • Allergy Reports (with details) by Group or by Class Year (Trackers).
  • Treatment Note Count by Template Type.
  • Additional Reports to come soon!

    We’re eager to show you how to use this exciting new reporting feature after you return from a relaxing holiday break!

    October 2018 Product Updates

    Now that school is back and in full swing, our team has been working hard on some new features, enhancements and bug fixes! See below for what’s new in October.

    Personal Health Record (PHR) App Enhancements

    1. Parents will now have the ability to view their student’s treatment notes from the last 30 days that have been shared with them using their mobile app.
    2. A full treatment note history will be accessible via the Parent Portal within the secure Magnus site.
    3. Over the Counter (OTC) medication documents will now be available for preview in the Documents section of the PHR app.
    4. To learn more about the PHR app, please contact the Client Services team!

    Medication Improvements

    1. Users will now see a notification on the Medication Schedule if a scheduled medication was missed.
    2. The missed medication count will update each time a medication has not been administered.
    3. Users can click on the missed medication notification & will be taken to the notes added for the missed medication administration.
    Other Feature Updates

    1. Students and parents attempting to view any folder within their Magnus account will no longer receive a “500 error”.
    2. The Parent K-12 introductory video that pops up when a parent logs in for the first time has been updated to include the latest features.

    August 2018 Product Updates

    Over the summer, our team has been working hard on some back to school product updates and bug fixes! See below for what’s new in August.

    Password Improvements

    1. Parents can now change their password once they are logged in.
    2. Parent password requirements are the same as School users.
    3. Users will now receive an email with password creation instructions when an account is created. This link will be valid for 7 days.
    PHR Requirement Documents

    1. Users will now see a list of requirement documents in the PHR app.
    VHR Reports

    1. The VHR Medication Report now includes a column for medication end date.
    Other Feature Updates
    1. Immslink sync will no longer create duplicates if the immunization dose date had been previously entered manually.
    2. Immunization Compliance Reports for New Hampshire are now available.

    July 2018 Product Updates

    While schools have been out for the Summer vacation, we have been working hard on some terrific new enhancements within Magnus! Below, we have outlined the new Magnus features that will become available to you this week. As a reminder, as you prepare for the upcoming 2018-2019 school year, Client Services is available at clientservices@magnushealthportal.com for all of your back to school questions.

    Magnus911 Card Additions & Enchancements

    1. Emergency Documents are now available to print for individual Trackers and Groups. Please keep in mind that only the documents assigned to these specific Trackers and Groups will be available.
    2. Addresses for parents and care providers are now listed on the Magnus911 card, if this information is available in the student health record.
    3. The layout for the gender related questions and responses has been improved to have a more streamlined view.
    Review Portal Updates
    1. Users now have the ability to navigate to all three review portals (the Prescription, Immunization, and Regular Review Portal) for any given tracker from the Tracker Summary Page, and from any Smartlist.
    2. Users can review all prescription and immunization requirements in the Review Portal for each student in subsequent order without the need to navigate through several screens.
    Over the Counter (OTC) Medication Requirements
    1. Users are now able to reorder OTC Medications in the Requirement Library through simply dragging and dropping the specific medication’s name tile, thereby removing the need to delete and re-enter the medication.

    June 2018 Product Updates

    We hope you are enjoying your Summer vacation or are at least getting ready for it! Below, we have outlined the new Magnus features that will become available to you this week. As you prepare for the upcoming 2018-2019 school year, please contact Client Services at clientservices@magnushealthportal.com with any Magnus related questions you may have.

    Magnus911 Card Additions
    1. Emergency Documents are now available to print when printing the Magnus911 card. Please keep in mind that documents you would like to print must have the ‘Magnus 911 Enabled’ option checked in the Requirement Library settings.


    Review Portal Updates
    1. Users now have the ability to rotate and save PDF files and images in all review portals.
    2. Users can navigate to the Prescription, Immunization, and Regular Review Portals from a student’s Student Health Tracker (SHT) page.
    Other Feature Updates
    1. Based on the latest login security update, if the user forgets their password or if the password is reset from the Admin Dashboard, they will now receive an email with password reset instructions (rather than a temporary password).
    2. An email reminder changelog will be added to the Report Server that provides a report of users who have made changes to a school’s automated email reminders. Users should contact Client Services for more information on this feature.
    3. Senior Systems users can now sync cell phone data for Parent 1 and Parent 2 contacts (contact your Account Manager for more details).
    4. Immunization Compliance Reports for North Dakota are now available.

    May 2018 Updates

    It’s that time of the year again! The enrollment season has kicked off for many of our client schools as this school year wraps up. If you would like assistance with managing this process within Magnus, please contact Client Services at clientservices@magnushealthportal.com. As we prepare for the upcoming 2018-2019 academic year, we are releasing some great new features this month for you to look forward to upon your return.

    Magnus911 Card Enhancements
    1. Student’s grade level will now be displayed next to their class year, if that information had previously been added via the Admin Dashboard Settings.
    2. Over-the-Counter medication permissions will display if they are collected using the Magnus Over-the-Counter Electronically Signed Document (ESD) feature. (OTC-PSF Coming Soon!).
    3. Additional Medical Information section will now display in the Medical History section of the Magnus mobile app.
    4. Users now have the option to view Parent Demographic information within their Magnus account.

    Magnus Mobile App Enhancements
    1. Users can filter Injury Status lists based on a certain game day or practice status.
    2. Users can now view the VHR Custom Section information when they log into their account.
    3. When clicking on the Magnus911 ID Number within the Magnus mobile app, the number will also auto-populate on the Magnus911.com webpage.

    Other Feature Updates
    1. Smart lists now have a new search option called “Students Not in Any Groups”. This feature allows Magnus users to view students that currently have not been assigned to any of the set groups.
    2. Immunization Compliance Reports for Ohio, Indiana, North Carolina & New Mexico are now available.

    April 2018 Updates

    April showers bring May feature enhancements! We’ve developed a few new features designed to improve the user experience. Here are the new items that you can expect from the software release this month! Happy Reading!

    Personal Health Record (PHR) App
    1. Parents and college students now can download the Magnus app and access their Vital Health Record information.

    Newly Improved Magnus Mobile App
    1. Magnus app users are now able to see all student Magnus911 documents!
    2. To take advantage of the most up-to-date version of the Magnus Mobile App, please go to your Apple Store or Google Play Store, then search and download “Magnus Mobile V2” app.
    Other Feature Updates
    1. Smart Lists have been enhanced to provide faster access for Magnus users.
    2. Users who have a custom VHR section, will now be able to view that same information on the Student Medical Record (SMR) page.
    3. If you are a Finalsite or ARI user, you can now use ARI to mass archive graduating students.

    March 2018 Updates

    It’s official, Spring is here! Although, some of you in the Northeast U.S. might not feel it yet with all of that snow! With each new season, come new Magnus Health features and functionality. Below is what you can expect from the software release this month!

    Athletic Mobile App Updates

    Injury Status List

    1. All active injuries can now be viewed in a list format within the ap by clicking the Menu option in the top left
    2. Authorized users can now see all Magnus911 emergency documents directly in the mobile app.
    3. We have resolved the issue where the drop-down menu was hidden when the mobile device was rotated.
    4. When documenting in the app, the list of available items has been expanded to include more injured body part options, type of injuries, and additional treatment options.
    Personal Health Record App (PHR) for Magnus Parents and College Students
    1. The brand new PHR mobile app will allow parents to take all completed Vital Health Record information from their student’s Magnus Health account on the go.
    2. Parents can download this app, by clicking on any “Mobile App” notification message in their Magnus account.
    Integration Update
    1. A fix has been applied to our Blackbaud Emergency Contacts Nightly Data Sync to avoid filtering out certain contacts that were incorrectly omitted.
    2. As with every release, Magnus has resolved numerous bugs that will continue to improve your user experience.

    Finally, you may have seen our announcement about Magnus becoming a “Green” company. If the Green Profile link did not work for you, please check out this page to see what Magnus is doing to help our environment!

    February 2018 Updates

    Spring is almost here, and so is the enrollment season for many of our client schools! We’ve developed a few new features designed to improve the parent experience! Outlined below are the highlights of this month’s new feature enhancements.

    Parent User Tutorials

    Magnus has built a feature that allows us to add in-app tutorials to help parents navigate the Magnus system and improve their overall user experience. Our team plans to create step by step guidelines for parents on how to use various features within the system.

    Integration Improvements
    1. The nightly Blackbaud Emergency Contact sync feature has been enhanced so that student relatives do not get incorrectly filtered out during a search.
    2. The nightly Senior Systems Web Services sync feature has been updated to include additional Parent 1(P1) and Parent 2 (P2) demographic information that was previously omitted.
    Additional Immunization Compliance Reporting
    1. Is your school using the ImmsLink functionality? Additional compliance reports are now available! This release includes reporting for Magnus clients in Colorado, Michigan, Ohio, and Washington who have implemented the immunization sync feature.

    January 2018 Updates

    Addition of the Preferred Name Field & Expansion of Middle Name Field

    Within your Vital Health Record (VHR) Settings, under the Admin Dashboard, you will now be able to activate two new fields for the student name: the new Preferred Name field and the newly expanded Middle Name Field. Previously, when inputting a student’s middle name, users could only fill in a middle initial, but now you can spell out the full middle name.

    Ability to Lock Student Names in the Parent Portal

    Many of you have experienced issues where parents mistakenly fill in their own name in the student name fields. You will now be able to lock the First and Last Name fields for a student within the Vital Health Record (VHR) Settings of your Admin Dashboard.

    Update to Visit Log

    You will now be able to see the Check-In, Start Time, and End Time of all student visits directly on the Visit Log list.

    December 2017 Updates

    We hope you enjoyed your Thanksgiving break and are ready for the wonderful holiday season.  Although the Holidays are approaching, that is not going to stop Magnus from bringing you more great features this month! Below we have outlined the highlights of this month’s new feature enhancements.

    Addition of the Preferred Name Field & Expansion of Middle Name Field

    Within your Vital Health Record (VHR) Settings, under the Admin Dashboard, you will now be able to activate two new fields for the student name: the new Preferred Name field and the newly expanded Middle Name Field. Previously, when inputting a student’s middle name, users could only fill in a middle initial, but now you can spell out the full middle name.

    1. The Middle Name nightly sync has been enabled as a part of the Partner SIS Integration updates for PowerSchool, Veracross, and Blackbaud (OnProducts Only). Just be sure to have this field set to ‘Optional’ in your Vital Health Record (VHR) Settings to make it is visible within your account.

    2. The Preferred Name nightly sync has been enabled as a part of the Partner SIS Integration Updates for Veracross and Blackbaud.

    Ability to Lock Student Names in the Parent Portal

    Many of you have experienced issues where parents mistakenly fill in their own name in the student name fields. You will now be able to lock the First and Last Name fields for a student within the Vital Health Record (VHR) Settings of your Admin Dashboard.

    Updated To Visit Log

    You will now be able to see the Check-In, Start Time, and End Time of all student visits directly on the Visit Log list.

    Other Updates & Improvements

    1. Expanded State Specific Immunization Compliance Rules Reports to 10+ states.  Expansion is continuing each month until reports are available nationwide. Ask about our new ImmsLink Integrations for more information!

    2. When faxing from Magnus or Magnus Mobile, the answers to the Custom Health History section will now be included as a part of the VHR.

    3. Bug fix for the Blackbaud Emergency Contact Integration where certain contacts were being filtered out from the sync into Magnus in error.

    4. Treatment Note Field Names will now accept additional special characters, such as a slash and parentheses.

     

    We hope you enjoy the new feature enhancements listed above along with the various bug fixes throughout Magnus!

    November 2017 Updates

    Automated Group Management

    Ability to utilize a Secure File Transfer Process (SFTP) to automate your Group management. This means that your school can send us one file each day, week, or month to automatically add or remove students from any existing groups in Magnus.

    Click here for additional information…

    Check-In Screen Minor Bug Fixes

    1. The issue of ‘when a user closes their browser after checking in a student and is unable to continue that visit upon logging back in’ has been resolved.

    2. The functionality that allows the provider who checked the student in to access a treatment note from the visit log of an In-Progress student has been added.

    Print All Requirements Update

    1. We’ve improved the speed and performance of the Print functionality for large groups of requirements.

    2. You may notice some minor design/layout improvements to the Admin Dashboard such as the “Show All Groups” link being deactivated when no Groups are associated with a particular requirement.

    Updated Certain Access Rights from Check-In Screen

    Users without Student Medical Record Access in their User Permissions will no longer see a hyperlinked to a student’s name in the visit log/check-in screen.

     

    October 2017 Updates

    New Visit Log Feature & Improved Check-In!

    If your school is using the Check-In feature you can keep better track of who is in your Health, Athletic, and/or Counseling office by filtering between three different statuses for your student visits. The Check-In Screen will now show all students who have been in your office within the last 24 hours, making this not only a Check-In feature but also a visit log for your office. Navigate to Draft Notes, Completed Notes, or the Student Medical Record directly from the Visit Log with a single click! To see more about the statuses Magnus will use within this feature, see below!

    Waiting Status
    The student has checked in, but documentation has not yet started in any way.
    In Progress Status
    A note has been started, and it is still being worked on by the person who accepted the visit or has been “Saved for Later.”
    Completed Status
    A note was submitted for the student. Documentation is complete.

     

    September 2017 Updates

    Medication Schedule Improvements (Video in Section Below)

    We’ve added additional capabilities to our Daily Medication Schedule to allow for greater flexibility for PRN Medications and other one-off instances.

    Ability to Keep Medications From Displaying on the Medication Schedule
    Follow these instructions if your medications have already been entered into Magnus:

    See Walk-through Here!

    1. Load the Student Medical Record

    2. Expand the Medications section within the Vital Health Record Preview

    3. Click Edit next to the medication you wish to hide from the Medication Schedule

    4. Check the box that says “Do Not Show on Medication Schedule”

    5. Save at the bottom of the screen.

    Prescription Dose Field Name Updated
    You will find that the “Prescribed Dose field” is now labeled “Prescribed Quantity.”

    Medication Strength Field Name Updated
    You will find that the “Medication Strength” field is now labeled “Medication Dose.”
    Magnus 911 Card Includes Photos
    If your Magnus Account has student photos, you will now see a checkbox labeled “Student Photo” when printing Magnus911 Cards. Checking this box before printing will ensure that the student photo is printed on the PDF.
    Medication Updates
    For those of you who need to package medications, but do not use the inventory feature, you can now enter a Start Date, End Date, or both for the packaged medications without having to enter a quantity in the Medication Administration Template.
    Additional Enhancements
    -Using ImmsLink? Additional compliance reports are now available! This currently applies to our customers in CA, GA, and MA who have implemented the immunization sync.
    -When signing their name for any Electronically Signed Documents, parents can now also utilize the “Last name, First name” format with a comma (vs. “First name Last name”).

     

    August 2017 Updates

    We are very excited to announce that the main focus of the August 30th release is the increased site speed for Magnus! Historically, reviewing Vital Health Records has taken a lot of your time, and the loading times for those pages have been slower than desired. But, this release will improve all of that! Our team has made a small external change, but MAJOR internal changes to the Magnus system. Here are the changes that you will notice with the Wednesday release:

    See Screenshot

    You will now have the ability to expand/collapse each section of the Vital Health Record while reviewing requirements. This will allow you to click on each section with minimal scrolling. There is also an option to ‘Expand or Collapse All’, if you prefer to see all sections at once.

    Behind the scenes, we’ve improved the loading time of the VHR sections that has increased the system’s speed exponentially. In certain cases, we’ve seen loading times decrease by up to 80%!