COVID-19 Reports for Daily Assessment Data and Sending Mass Emails from Reports

    in COVID-19 Resources and Guides Tags: COVID-19

    First, navigate to COVID-19 Reports:

    • Login to Magnus Health
    • Hover over your name in the top left of the screen
    • Click “Admin” (you will only see this as an administrator of Magnus)
    • Scroll to Reports
    • Click on “Covid-19 Reports”

    Important Note: All report filters use “AND” logic. This means that if you are looking to run a report for all student, please deselect all groups and choose “All Trackers”. Since all students are NOT in all groups, the and logic will often filter out students when choosing all groups.

    * If the alert appears stating “You do not have access to requirement(s)” or “You do not have access to group(s)” this means that the requirement has not been published or you are not assigned to the requirement or group you are attempting to review the report for.

    COVID-19 All Responses
    Newly added! This report shows the list of all students based on the filter criteria (tracker, group, requirement) and their statuses.

    This report will be sorted by last name and will display the submission date and the result the student/faculty received(Go, Stop or Not Answered). This report works best with a date range for a single day. No answers will only show up once.

    COVID-19 Completed Covid Assessment - GO
    Newly added! This report shows the list of students/staff that received a Go message upon completion of the Daily Assessment for the selected period of time. This report shows results by last name and will display the submission date and time.

    COVID-19 Assessment Results for Students and Faculty
    The purpose of this report is provide the school with a list of students who have received a negative (no-go) message when they submitted the assessment form. The report will contain 1 row per student per submission.

    Notes: This report will show all “STOP” responses within a the selected date range if a parent has multiple submissions. This report has also been updated to sort by Last Name and show the Requirement Name in the event a school has multiple surveys published.

    COVID -19 Summary Report for Responses Report

    The purpose of this report is to allow schools to determine which symptoms (or Questions) that are the most reported for students. We think that schools will be able to use this to determine if weights and or thresholds will need to be changed. The counts will be a summary for the date range selected. (i.e. if the start date is Aug 1 and the end date is Aug 8 – the counts would be the sum of responses for all of the days between Aug 1 and Aug 8).

    Notes: Report only shows the responses selected does not show responses with 0.

    COVID-19 Detail Report

    The purpose of this report is provide the school with a list of individuals who have the survey completed and present all specific answers to each question presented. This report will show all submissions within the selected date range. If a survey has been submitted multiple times in the selected date range, all responses will display. The following columns of data will be present within this report:

    • Requirement name
    • Last Name
    • First name
    • DOB
    • MHPID
    • Group
    • Tracker
    • Submission Date – to include date and timestamp
    • Question
    • Response
    • Step by Step Video Guide Below




    COVID-19 Non-Compliant Students and Faculty Report
    The purpose of the report is to allow schools to see which students/faculty members have not submitted an assessment form today. Additionally it will provide a count of how many times it has not been submitted within the last 7 days. This will exclude weekends, but it will include school holidays.

    Notes: When schools have an Auto-Evaluation Requirement that has been deleted, and the default values of “All Trackers and All Groups” are selected, the report will show students who do not have an active Auto-Evaluation requirement. Our current workaround for schools is to only select the trackers and groups with requirements.

    Footnote: Any deleted Auto-Evaluation (COVID-19) Requirements will not show up on the below reports.

    Step by Step Video Guide Below

    Sending Mass Emails from COVID-19 Reports

    The purpose of this functionality is to allow Admin users to send mass emails from the Non-Compliant Report and the Assessment Results Report to parents or faculty if they received a STOP Message (Assessment Results Report) or if they did not complete the assessment (Non-Compliant Report).

    To send a mass email follow the below steps:

    1. Select the COVID-19 Non-Compliant Students and Faculty or COVID-19 Assessment Results for Students and Faculty report.

    2. Choose HTML Format

    3. Set filters to match the group of students or faculty you want to run the report for.

    4. Click Get Report.

    5. The report will load in a separate tab. You can return to the original tab that Magnus is open within.

    6. The Send Mass Email button will now be orange and can be selected.

    7. Once you click the Send Mass Email button There will be a popup with all the students or faculty on the list and who the email will be sent to.

    8. The default setting is that all are selected. You can deselect anyone by unchecking the box next to their name.

    9. Once you have the list finalized, click Send Mass Email.

    10. Fill out the Subject line and the body of the email with the message you want to provide to parents or faculty.

    11. Click Send.

    Step by Step Video Guide Below

    • User Permissions Required For This Guide
    Administrator Only