COVID-19 Introduction Letter (For Parent Communication)

    in COVID-19 Resources and Guides Tags: COVID-19

    At Magnus Health, we highly suggest that you provide your parents with not only the below instructions on what to expect from using our Mobile App for daily COVID-19 Student Screening, but also that you create your own daily survey completion policies. Parents will be a trusted partner in the COVID-19 back to school plan, and our schools should communicate early, and often with a clear set of expectations for parents to adhere to during these times.

    Downloadable PDF Version here.
    Instructions for changing parent credentials for the app here.
    Instructions for changing faculty credentials for the app here.

    Parent Example #1

    Dear Parents,

    For the upcoming school year, we will be using Magnus Health to have parents complete a daily COVID-19 screening assessment of their student(s) each morning prior to departure for school.  The Magnus Mobile app will allow parents to complete this easily from a smartphone in just a few clicks.  This screening process will help us to create the safest possible environment for your students and our faculty & staff by avoiding screenings at the door where person to person transmissions could take place.  At the completion of the quick survey each morning, you will receive a message for the student’s attendance instruction for that day.  As this is a web-based system, you will have continuous access to your child’s health record as well as the ability to make updates when needed to any health history. All health form updates will be able to be completed through their new app as well.  We’ve included an instruction sheet here for you to review and setup the app on your phone.

    On (LAUNCH DATE OF SCREENING/SCHOOL), you will have access to begin completing the Magnus Health COVID-19 Daily Screening for your student(s). You will access the screening via the button titled “COVID-19.” We thank you in advance for your cooperation in this daily screening as it will be an imperative function of our safety protocols.  All parents must submit the screening each morning for (SCHOOL NAME) no later than (CUT OFF TIME).

    Timely submission of health information is vital so that preparations can be made prior to the start of each school day.. Please reserve 1 to 2 minutes per child to complete this each morning.

    Questions or Problems?

    For any school policy or attendance questions please contact our school offices at (INSERT SCHOOL CONTACT INFO)

    For any technical issues with the mobile app such as login problems, or problems completing the screening  please contact customer support at Magnus Health SMR by phone at 877.461.6831 or by email at service@magnushealthportal.com.

    Also, please feel free to consult the Magnus Health Privacy and Security page at www.magnushealth.com/privacy-and-security/

     

    Sincerely,
    YOUR NAME

    Parent Letter Example #2

    Dear Parents,

    Here’s some good news about your student’s health and safety! Magnus Health has a COVID-19 Screening app that we have implemented. This is how we’ll be symptom screening for students, faculty and staff. Everyone must complete a daily symptom check each morning, prior to leaving for school. No one will be able to enter campus without completing the daily symptom check. NO EXCEPTIONS.

    This screening process helps us create the safest possible environment for everyone on campus by avoiding contact at the school entrances where person to person transmissions could take place. This process allows the Health Office a secure way to collect and manage the daily screenings.

    Please follow these steps to get started:

    1. Download the “Magnus Mobile V2” app from the Apple Store or “Magnus Health” the Google Play store.

    2. The daily screening assessment is accessible ONLY  on the COVID-19 Screening app.

    3. Please refer to the important Instruction Sheet on how to create your login credentials.

    4. Your current username/password combination can be used to login to the mobile app.

    5. If you have more than one student, you will need to do a screening for each student every morning.

    COVID-19 Daily Symptom Screening In Magnus Health

    • Access the Mobile App from your smartphone.

    • Access the screening via the button titled “COVID-19”  and complete the daily screening.

    • After you complete the survey each morning, you will receive either “GO” to school or a “STOP” and stay home message for that day.

    • If you receive a “STOP” message, please follow the directions in the app message.

    • If the screening has not been completed before you arrive on campus, you will be sent home, no exceptions.

    • On (LAUNCH DATE OF SCREENING/SCHOOL), you will have access to begin completing your Magnus Health COVID-19 Daily Screening if you plan to be on campus and/or teach in your classroom during distance learning.

    • We thank you in advance for your cooperation in this daily screening as it is an integral part of our Health and Safety Protocols.

    • Each student must submit the screening every morning no later than 7:30 a.m. Please reserve 1 to 2 minutes to complete this screening.

    For any technical issues with the mobile app such as login problems, or problems completing the screening, please contact Magnus Customer Support at Magnus Health by phone at 877.461.6831 or by email at service@magnushealthportal.com.

    Faculty Letter Example

    Dear Faculty and Staff,

    Here’s some good news about your health and safety! As you may already know, we utilize Magnus Health, a secure web-based electronic medical record system, to collect and manage our students’ health information. We now have added the faculty and staff component that allows us to do the same for you. This will provide us with important medical information on you in the case of an emergency. 

    Another feature Magnus Health offers is a COVID-19 Screening app. This is how you will perform your daily symptom check. Everyone, including students, must complete this daily screening assessment each morning, prior to leaving for school. You will not be able to enter campus without completing the daily screening assessment, NO EXCEPTIONS. 

    For information about how Magnus Health addresses topics such as privacy and security, please click here.

    Please follow these steps to get started:

    1. You will receive a welcome email from Magnus Health with your username and a link to create your password. Magnus Health recommends that you create your password on your computer. You will have seven days to create a password.

      1. You will need to complete your Vital Health Record (VHR) in Magnus Health which includes emergency contacts, insurance, healthcare providers, allergies, medications, and medical history. 

      2. The VHR can be accessed from either your computer here or from the Magnus app (see below).

    2. Download “Magnus Mobile V2” app from the Apple Store or “Magnus Health” the Google Play store.

      1. The daily screening assessment is accessible ONLY  on the COVID-19 Screening app.

      2. Please refer to the important Instruction Sheet on how to create your login credentials. 

      3. Here’s a Faculty/Staff Tutorial to help you out.

    3. Note: If you are a parent/guardian of a current student, or a coach, and already have the Magnus Health app, you will have a separate   username/password for the student account and a different username/password for your faculty/staff account.  

    COVID-19 Daily Screening In Magnus Health

    • Access the Mobile App from your smartphone and complete the daily screening. Access the screening via the button titled “COVID-19.” This allows the Health Office a secure way to collect and manage the daily screenings.

    • This screening process helps us create the safest possible environment for everyone on campus by avoiding screenings at the school entrances where person to person transmissions could take place. 

    • After you complete the survey each morning, you will receive either “GO” to work or a “STOP” and stay home message for that day. 

    • If the screening has not been completed before you arrive on campus, you will be sent home, no exceptions.

    • You must submit the screening each morning no later than 7:30 a.m. in order for a timely review of everyone’s screening information can be made prior to the start of each day. Please reserve 1 to 2 minutes to complete this screening.

    • On (LAUNCH DATE OF SCREENING/SCHOOL), you will have access to begin completing your Magnus Health COVID-19 Daily Screening if you plan to be on campus and/or teach in your classroom during distance learning. 

    We thank you in advance for your cooperation in this daily screening as it is an integral part of our Health and Safety Protocols. 

    For any technical issues with the mobile app such as login problems, or problems completing the screening, please contact Magnus customer support at Magnus Health by phone at 877.461.6831 or by email at service@magnushealthportal.com

     

     

     

    • User Permissions Required For This Guide

    0